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Academic Progress Policy

To be eligible for financial aid at Emmaus Bible College, students must maintain satisfactory academic progress, a federal requirement composed of three parts:  1) a minimum number of credits completed; 2) a minimum grade point average; and 3) a maximum time frame.

Students who receive financial aid at Emmaus Bible College must be making satisfactory academic progress (SAP) in an eligible degree or certificate program. The academic progress policy applies to any period of attendance at Emmaus even though financial aid may not have been received.

The chart below indicates the number of credits that must be completed each semester.


If you are
enrolled in:

You must complete:

You will be placed on Warning Status if you complete:

You will be placed on Suspension Status if you complete:

Full Time

12 or more credits

12 credits

6-11 credits

Less than 6 credits

Three Quarter Time

9-11 credits

9 credits

5-8 credits

Less than 5 credits

Half Time

6-8 credits

6 credits

3-5 credits

Less that 3 credits

  1. At the end of each semester of attendance, students must have a 2.0 cumulative grade point average.  Classes taken at NICC or Clarke University, as part of co-operative programs, are counted as part of the cumulative GPA.
  2. Students can be considered for financial aid for up to 150% of the degree program’s published length (in which the student is enrolled or has declared) with the calculation based on the number of credits attempted.  Transfer credits that apply toward the student’s current program of study are also counted toward the maximum time frame.
  3. Changes in major may alter your SAP status.  Failing grades earned under a previous major may be excluded from a student’s cumulative GPA.
  4. Students who were suspended from aid for not having a 2.0 cumulative grade point average at the end of their second year (end of their 4th semester) or any semester thereafter, are not eligible for financial aid until their cumulative grade point average is a 2.0 or above. No appeals can be considered for a student in this status.  Once eligibility is reinstated, the student must maintain a 2.0 cumulative GPA each semester.

Suspension Status

Students on suspension status are not eligible to receive financial aid.

  • Students who do not complete the minimum number of credits required (see chart above).
  • Students with less than a 2.0 cumulative grade point average at the end of any semester of attendance.
  • Students who are on Warning Status for two consecutive semesters of attendance.
  • Students who fail to complete their program within the maximum time frame.

Warning Status

Students on Warning Status are eligible to receive financial aid.

  • Students can be on Warning up to three times, however, no two semesters of Warning can be consecutive.

Less Than Half-Time Attendance

Students carrying fewer than 6 credits are expected to complete all credits. If all credits are not completed, the student will be on Warning Status. Students must also maintain a 2.0 cumulative grade point average. If no credits are completed or the cumulative GPA is below 2.0, the student will be on Suspension Status.

Appeal of Financial Aid Suspension Status

Sometimes the inability to maintain academic progress is due to circumstances beyond the student’s control. A student in this situation may request reinstatement of financial aid by submitting an Academic Progress Petition to the Financial Aid Office. However, no aid will be awarded retroactively for a semester in which the student was on Suspension Status.  If the appeal is approved, the student is placed on Warning Status for one semester.

Reinstatement of Financial Aid

Students on Suspension Status are not entitled to financial aid. If a student does not successfully appeal their Suspension Status, they can reinstate eligibility by paying their own tuition for at least one semester at Emmaus and enrolling in (within one semester) and completing a minimum of 6 credits with a 2.0 semester GPA AND earning a 2.0 cumulative GPA. If a student chooses to enroll for more than 6 credits, he/she must complete the required number of credits for that enrollment status - see enrollment chart.  

Incomplete Grades

Incomplete grades do not count toward credits completed. The student placed on Warning or Suspension Status because of incomplete classes may request to have their Warning or Suspension status re-evaluated when the classes are completed.  Example: A student enrolls for 12 credits fall semester and receives all incomplete grades. The student would be on suspension status and not eligible for aid spring semester. If the student completes the courses (incompletes) by the end of spring semester (and is enrolled in other classes spring semester), he/she may be eligible to receive financial aid for spring semester. If the incompletes were not completed before the end of spring semester, no financial aid could be awarded for spring semester.

Additional Information

  1. Repeating Classes - A class can be repeated once if the purpose for retaking the class is to improve a grade.
  2. Grades of W, I or F will not count toward completed credits.
  3. Students transferring to Emmaus will be considered to be making satisfactory academic progress at the time of their transfer.
  4. Students who are on Emmaus Academic Dismissal will also be on financial aid Suspension Status.
  5. Audit classes do not count toward a student’s enrollment status for financial aid.