A. Family Educational Rights and Privacy Act of 1974 (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:
- The right to inspect and review the student's education records within 45 days of the day Emmaus Bible College receives a written request for access. Students should submit to the registrar, dean of education, dean of students or other appropriate official, written requests that identify the record(s) they wish to inspect. Emmaus Bible College will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask Emmaus Bible College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading. If Emmaus Bible College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees, or a student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, Emmaus Bible College may disclose education records with consent to officials of another school in which a student seeks or intends to enroll. NOTE: FERPA requires an institution to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Emmaus Bible College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605
Note: Education Records are those records which contain information directly related to you as a student, and are maintained by an educational agency or institution or by a party acting for the agency or institution. Education Records do not include sole possession records (a record not shared by anyone, i.e. instructor's notes), records created and maintained by law enforcement for a law enforcement purpose, employment records, medical records made and maintained in connection with treatment and disclosed only to individuals providing treatment, records that only contain information about an individual after he or she is no longer a student at that institution, i.e alumni records.
Emmaus Bible College is required by FERPA to inform you of information that we consider "Directory Information". "Directory Information" is that information that is generally not considered harmful or an invasion of privacy if disclosed. We consider the following "Directory Information":
- Name, Address, Telephone Number
- Dorm Extension
- E-Mail address
- Date and place of birth
- Most recent previous school attended
- Participation in officially recognized activities and sports
- Weight & Height of Athletes
- Class Schedules
- Class Roster
- Field of Study
- Dates of attendance
- Degrees, Honors & Awards (e.g. Dean's list and other individual awards given at graduation)
We are legally authorized to disclose the above information unless you inform the Registrar's office in writing within 5 business days from the first day of classes that you do not want this information disclosed. If you decide that you do not want us to disclose this information, remember that means we cannot give any of the above information about you to even your fellow students, friends, or parents. In addition, you cannot be listed on the internal phone list, summer address list, listed as a graduate or announced as a graduate during graduation exercises, or have any awards or honors publicly bestowed, etc.
Directory information does not include your student identification number or social security number.
B. Student Right to Know and Campus Security Act of 1990
- The Student Right to Know Act requires that Emmaus Bible College disseminate information on Completion/Graduation and Transfer-out Rates to all enrolled students or prospective students upon request. If you would like the latest statistics please submit a written request to the Registrar's Office.
- We are also required to report to you information regarding campus security. This report will be distributed to you under separate cover.
C. Drug Free Schools and Communities Act
Information regarding our policy on drug and alcohol abuse and the prevention of drug and alcohol abuse is available to you in your copy of the Student Handbook. Supplemental information is also provided to you as an attachment to the Campus Security Act.
D. Equity in Athletics Disclosure Act of 1994
An annual report on participation rates, financial support and other information on men's and women's intercollegiate athletic programs will be available after October 15 in the Registrar's office.
It is the desire of Emmaus Bible College to adhere to the accreditation standards of the Higher Learning Commission of the North Central Association of Colleges & Schools (NCA) and the Association for Biblical Higher Education (ABHE). If issues arise causing a student to question the college's adherence to the standards of NCA or ABHE, the following procedure should be followed. A student wishing to lodge a formal complaint must do so in writing to the following: