Calendar and Unit of Credit
Emmaus operates on a semester basis. The academic year consists of two semesters of fifteen weeks each. The semester hour, representing fifty minutes of instructional time three times per week for one semester, is the unit of academic credit.
Credit Hour Load
The normal or average academic load is sixteen to seventeen hours per semester. A minimum of twelve hours a semester must be maintained to be considered a full-time student. A maximum load of 18.5 hours per semester is allowed. Exceptions may be requested from the Vice President/Dean for Academic Affairs. Students are expected to engage in a minimum of two clock hours of study for each clock hour spent in class.
- Students are classified as follows:
- Freshman: High school graduate or equivalent
- Sophomore: Completion of 30 semester hours and 30 grade points
- Junior: Completion of 60 semester hours and 60 grade points
- Senior: Completion of 90 semester hours and 90 grade points
- Full-Time Student: 12-18.5 credit hours
- Part-Time Student: Less than 12 credit hours
Students are expected to fully participate in the academic and spiritual programs at Emmaus. Attendance is required in all classes. Students unable to attend for any reason are expected to communicate with instructors in person, by email, or by phone message prior to the absence. Students are responsible for keeping record of all absences.
The college recognizes two types of absence—personal and administrative. Personal absences are for personal issues such as illness, family events or challenges, emergencies, etc. Administrative absences are approved, college-initiated absences such as sporting events, field trips, recruitment trips, etc. The number of personal and/or administrative absences allowed without penalty is noted in the chart below.
Once a week
Illness that results in extended absence from class (beyond the allowed personal absences) must be recommended/approved by a medical professional in writing to the VP/Dean for Academic Affairs.
Personal absences that exceed the number noted above may result in reduction of a final course grade by 2% per class hour (2% for a 50 minute class, 3% for a 75 minute class, 6% for a 150 minute class). This may result in failure of the course. Students consistently arriving late, leaving early, or sleeping in class may also have final grades reduced as determined by the instructor.
Administrative absences that exceed the number noted above will be counted as personal absences. Athletes, especially those playing more than one sport, are encouraged to save personal absences to be used in addition to administrative absences for away games.
Students whose absences exceed the total absences noted above will fail the course. Students are accountable for all missed work due to absence. If absence occurs on days when exams are given or other assignments are due, work may be made up in the case of administrative absence or at the discretion of the instructor.
Audit of Courses
Any student who wishes to attend a class without earning college credit must register as an auditor. An auditor is not responsible for course requirements such as papers, projects, or examinations, but is expected to attend class regularly. Students may not change course status from credit to audit or audit to credit after the drop/add period (usually the first two weeks of the semester). Students whose absences exceed 30% of the class meetings will not be allowed to continue auditing the class. A course taken for audit will not apply toward graduation. Students wishing to audit a class must secure permission from the instructor before registering. Instructors may limit the number of auditors in their courses. STUDENTS MAY AUDIT ONLY ONE COURSE PER SEMESTER.
Audit Only Students
Audit only students may take one audit course a semester at a reduced cost (see current Student Fee brochure).
Independent Study Courses
Some courses at Emmaus Bible College may be completed as Independent Study courses. Independent Study courses may be accessed for the following reasons:
- Scheduling challenges due to unavoidable course conflicts or transfers from other colleges/universities.
- Extraordinary circumstances including prolonged illness, family-related issues, etc., that may necessitate leaving the residential campus for an extended period.
- The desire to complete research or guided study in a particular discipline agreed upon by the student and an instructor.
To access an Independent Study course, the student should request an Independent Study form from the Registrar and then discuss the course request with the appropriate instructor. Approval of the request is at the discretion of the instructor in consultation with the Vice President/Dean for Academic Affairs. The form needs to be completed, signed by the student, instructor, and Vice President/Dean for Academic Affairs and returned to the Registrar.
Students wishing to take an Independent Study course should declare their intent as soon as possible (when course schedules for the next semester are published). This will allow the instructor time to prepare necessary materials for the course. The instructor will provide a schedule for the completion of assignments, projects, and examinations in a dated course syllabus. Students are expected to complete the work within the agreed-upon time frame. Extension requests may be granted at the discretion of the instructor.
Students may not access an Independent Study course in the same semester and the same discipline as a failed CLEP examination. CLEP examinations should be completed early in the student’s academic program. Independent Study course requests may or may not be approved for those students who have not followed the appropriate planner for their academic program.
Cheating/Plagiarism Policy Statement
Emmaus Bible College expects students to complete all academic work with integrity. Students are responsible to complete all of their own work. Dishonesty in the completion of assignments, papers, presentations, examinations or any other academic work is contrary to Biblical principles of Christian living and is unacceptable at Emmaus.
Plagiarism is the deliberate presentation of another person’s ideas or words as your own, or the failure (intentional or unintentional) to cite the source of your ideas. Below are some examples of plagiarism:
- The words, sentences, ideas, conclusions, examples, and/or organization of an assignment are borrowed from a source (a book, an article, another student’s paper, tapes, etc.) without acknowledging the source.
- A student submits work done by another student—in part or whole—in place of his or her own work. A student submits assignments received from commercial firms or any other person or group.
- A student knowingly aids another student in plagiarizing an assignment as defined above.
- A student submits work in which the style, language or grammar has been altered by any one besides the writer.
Other violations of academic integrity include unauthorized collaboration, violation of the conditions under which the work is to be done, fabrication of data, and excessive revision by someone other than the student.
Cheating, plagiarism, or other violations of academic integrity will result in academic penalty, which may include failure of the assignment, exam, or paper, failure of the course, and further disciplinary action brought by the Student Development Committee. The Vice President/Dean for Academic Affairs and the Dean for Student Development will be notified.
Class Withdrawal Policy
- Drop/Add – Weeks 1 & 2
Students may add or drop a class without penalty or record on their transcript during the first 2 weeks of class. (Biblical language courses may be dropped without penalty through week four.)
- WP/WF – Weeks 3-10
Students may withdraw from a class during this period of time with a grade of WP (withdraw passing) or WF (withdraw failing). The instructor indicates whether the student is passing or failing at the time of withdrawal. This grade appears on the student transcript to show that the credits were attempted but not earned. This grade does not affect the GPA. This type of withdrawal requires the signature of the instructor, the advisor, and the Vice President/Dean for Academic Affairs.
- Grade of F – Week 11-15
Students dropping a class after the 10th week will receive a grade of “F”. This “F” will appear on their transcript and will affect GPA.
Students may request a grade of I (Incomplete) if they are unable to complete course requirements on time due to circumstances beyond their control. If you wish to request an Incomplete the following procedure should be followed:
- The student must initiate the request. Print out a Notice of Grade of Incomplete on Emmaus Navigator.
- If the faculty member grants your request, he or she will complete the form, give you a copy, and provide a copy for the Registrar.
- You will have up to 4 weeks from the last day of finals to complete your work.
Grade Appeal Process
Students who wish to dispute a final grade they have received in a course should use the following process:
- The parties involved (student and instructor) shall discuss the problem and attempt to reach an agreement.
- If a satisfactory agreement cannot be reached through discussion, a written appeal must be filed with the VP/Dean for Academic Affairs within the first four weeks of the following semester for semester-long courses. The VP/Dean will discuss the issue with both parties and seek a resolution.
- Should efforts toward conciliation be unsuccessful, the VP/Dean will call the Academic Committee to review the appeal. The decision of the Academic Committee will be deemed final.
Repeat of Courses
Students may elect to repeat a course in which they have earned a C-, D+, D, D-, or F. The grade achieved on the repeated course is recorded on the academic record. While the grade from the first course remains on the record, only the course with the highest grade is used for the calculation of hours earned and in computing the cumulative grade point average.
Grades, Grade Points, Credits
The following system of grading is used in reporting the quality of student work
The Grade Point Average (GPA) is determined by dividing the total number of grade points by the total number of credit hours taken.
A student will be placed on Academic Assistance if his or her cumulative GPA drops below 2.0, or if his or her GPA is below 1.5 in any given semester. To provide the student additional academic support, the following measures may be applied:
- Bi-weekly or regular meetings with a member of the Student Development staff
- Bi-weekly meetings with an assigned faculty advisor
- Limitation of employment to 16 hours per week
- Limitation of participation in athletics and intramurals
- Limitation of off-campus overnights and weekend travel
- Completion of time management worksheet to be filled out weekly
- Limitation of hours attempted
- Potential dorming, rooming, or campusing
Change of Major
Students who wish to change majors must submit a completed Change of Intent form to the Registrar. The form requires signatures from the program directors of both the new major and the current major. Forms are available on Emmaus Navigator.
Any student withdrawing from Emmaus must begin the process with an interview with the Dean for Student Development. In the interview, the Dean will communicate the necessary steps for withdrawal from the college.
Internship Recognition on Official Transcripts
Students participating in internships may be eligible to register for special recognition of their work on their official Emmaus transcript. The internship will appear as a note on the transcript. To be eligible, the internship must meet the following requirements:
Work should be at least 80% professional in nature and related to academic major or career interest. Intern’s supervisor must be a professional in the field (not another student). Work must normally be at least 10 hours a week and 10 weeks in length. The student must meet the requirements established by his/her major program director, which will normally include representative work, a reflection paper, and a supervisor evaluation. Internships cannot be registered retroactively. They must be registered during the semester in which the work is completed.
To receive a degree or certificate from Emmaus Bible College, students must complete a minimum of 50% of required credits at Emmaus. (See specific requirements for each academic program.) Additionally, bachelor degree students must complete 24 of their last 30 credits at Emmaus Bible College and must be enrolled at the college during the semester in which the degree will be conferred. (If a policy exception is granted by the VP/Dean for Academic Affairs, the graduate must submit a letter of reference from an evangelical church leader regarding church attendance, service and ministry, and Christian character.)
Transcripts of Record
Upon written request, students may obtain official copies of their permanent records from the Registrar. Requests should be accompanied by $5.00 for each copy desired.
A person who holds a bachelor’s degree from Emmaus Bible College may complete an additional major by fulfilling the following requirements:
be readmitted to Emmaus Bible College; earn at least 30 hours beyond the granting of the original degree in residence at Emmaus Bible College; complete all of the requirements for the additional major. If previous courses satisfy some of the major requirements, the department will designate courses from other areas that will enhance the major.